Executive Assistant to Co-founder (Remote)

Company Overview:

PRIME is a privately owned organisation that specialises in Business Process Management (BPM). We are a global organisation with a presence in Ireland, USA and Australia. All our team members work from home.

We have a 20-year history of solving our customers’ business challenges through our proprietary cloud-based BPM software, BPM training, and BPM consulting services. Our customers include Pfizer, Airbus, Coca Cola, CBRE, KBR, Rockwell, MYOB, Flight Centre, Government departments etc.

To be able to engage and retain such prestigious customers, it is easy to understand that we have a high-performance culture. Our team is made up of talented and passionate members who are supported by processes, systems, KPI’s and metrics.

We work in a fast-paced, structured and organised environment and are on a super exciting journey together. We are virtually connected throughout the day and our multicultural team oozes positive vibes!

Job Summary:

We are seeking a proactive, highly organized, and tech-savvy Executive Assistant to support our Co-Founder. You will serve as a trusted right hand, ensuring seamless operations and communication across a fast-moving, remote-first, and globally diverse team.

The ideal candidate will have hands-on experience in fast-paced, professional environments, regularly attending leadership meetings, preparing high-quality presentations, and managing complex travel and scheduling logistics. They should be technically proficient, detail-oriented, and capable of handling multiple high-priority tasks with discretion and professionalism.

Key Responsibilities:

• Accompany the Co-Founder to meetings, capture detailed minutes, and ensure timely follow-ups on action items.
• Prepare high-quality, visually appealing PowerPoint presentations and reports with minimal supervision.
• Manage extensive travel arrangements, including flight bookings, visas, hotel accommodations, and detailed travel itineraries.
• Oversee the Co-Founder’s calendar, schedule meetings, and coordinate appointments across time zones.
• Act as a liaison between the Co-Founder and internal/external stakeholders, maintaining a high level of professionalism at all times.
• Conduct research, compile data, and prepare background materials for meetings and decision-making.
• Manage confidential information with integrity and sound judgment.
• Implement and leverage technology tools to streamline workflows and communication.

What We’re Looking For:

• Proven experience of 10 plus years as an Executive Assistant supporting C-level executives or founders.
• Must have experience as an Executive Assistant in an enterprise software company, supporting a Revenue or Sales & Marketing leader.
• Proven experience working remotely and coordinating meetings and deliverables across multiple time zones.
• Experience working in a fast-paced corporate or a global company.
• Strong expertise in creating professional presentations (PowerPoint) with high attention to detail.
• Hands-on experience in managing travel, including visas, tickets, hotel bookings, and endto-end itinerary planning
• Advanced proficiency in Microsoft Office Suite (especially PowerPoint, Word, Excel), and collaboration tools such as Microsoft Teams.
• Familiar with LinkedIn and a range of tools, including HubSpot, Avoma, Ringover, Waalaxy, and SalesIQ.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
• High degree of discretion dealing with confidential and sensitive information.

Hours & Location:

• Remote role (work from home).
• Working hours: 6:00 – 18:00 SAST (weekdays).